Room & Roommate Assignment
Successful applicants can indicate their preferences through AIMS upon their successful confirmation of their residence offers. In principle, all applicants will be randomly assigned to double rooms if no preference is indicated.
Single Room
A very limited number of single rooms is available for students who have medical needs or extenuating circumstances. Submission of documentary proofs together with the application is required for consideration.
Disabled single rooms may be assigned as single rooms if no request is received from a disabled student.
Double Room
Before indicating a roommate preference, an applicant should ensure that the preferred roommate:
- has confirmed the offer acceptance of the student residence for the same housing period and at the same compound;
- is of the same gender;
- agrees to be paired up as roommate, and has indicated on his/her application form the applicant as the preferred roommate.
Unoccupied Bedspaces/Rooms
Accommodations are assigned on the principle of ensuring maximum design capacity. Any unoccupied bed(s)/room(s) shall be assigned to new resident(s) who may arrive throughout the residential period, and hence please keep the unoccupied bedspaces intact and get prepared for your roommates's check-in at any time. Illegal occupation will lead to disciplinary action with penalty charges.
General Principles for Room Assignment
Applicants' preferences will be considered as far as possible. However, there is no guarantee that you will be assigned to a particular hall, unit, room type, or with a specific roommate. Final room assignments will be subject to room availability and hall admission policies. The Student Residence Office and the Residence Masters reserve the right to make alternative assignment decisions or re-assign students as appropriate.
No room assignment will be made if applicants fail to complete the application procedures or the procedures of offer acceptance properly within the period as specified.
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1.
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Bed spaces will be allocated in accordance with:
- mix of gender (proportional to the gender of student population);
- student types
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2.
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Bed spaces will be allocated to the returning residents recommended by the Residence Masters. Returning residents recommended by the Residence Master are assigned to the hall under respective hall specific returning scheme.
Preferred roommates should have indicated the same hall preferences and preferred roommate on AIMS.
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3.
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Room assignment for current/new students will be allocated by the computer system:
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3.1
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Hall preferences (1st and 2nd choices) indicated by confirmed applicants.
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3.2
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Preferred roommates should have indicated the same hall preferences on AIMS.
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3.3
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When the hall preferences of confirmed applicants cannot be entertained, hall and room will be randomly assigned by the computer system.
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3.4
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Students who have not indicated their preference via AIMS by the deadline will be randomly assigned to a hall and a room by the computer system.
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3.5
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Hall residents via the Student Athletes Admission Scheme (SAAS) will be randomly assigned to a hall and a room by the computer system.
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Policies about Room Change/Swapping
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1.
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Principles
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1.1
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Room assignment is for one housing year. In our residence community, residents are strongly encouraged to resolve the differences or conflicts with their roommates, flatmates or floormates by mutual respect, tolerance and communication. Therefore, residents are not allowed to change rooms during the housing year except by special request and with the approval of the Residence Masters.
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1.2
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Residents should check if their residing halls or other halls have a specific set of policies on room change/swapping before application.
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1.3
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Residents are only allowed to apply room change/swapping within Kowloon Tong compound.
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2.
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Application Procedures
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Residents should complete the application form for room change/swapping.
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2.1
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Intra-hall Room Swapping
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2.1.1
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Residents and their respective roommate/flatmates should sign as a mutual agreement on the application forms.
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2.1.2
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Residents should first contact their respective Residence Tutors for consultation and then secure the written recommendations of their Residence Tutors on the application forms.
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2.1.3
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Residents should submit the application forms to their respective Residence Masters for approval.
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2.1.4
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Residence Masters will then send the signed application forms to the Student Residence Office (SRO) for follow-up actions.
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2.2
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Inter-hall Room Swapping
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2.2.1
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Residents and their respective roommates should sign as a mutual agreement on the application forms.
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2.2.2
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Residents should submit the application forms to the Residence Tutors of the 2 respective halls for recommendations.
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2.2.3
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Residents should submit the application forms to the Residence Masters of the 2 respective halls for approval.
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2.2.4
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Residence Masters will then send the signed application forms to SRO for follow-up actions.
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2.3
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Request of Single Room
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Residents should submit applications with supporting document (if any) to their respective Residence Masters for consideration and approval.
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3.
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Application Processing
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3.1
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Upon receipt of the completed application forms, SRO will entertain the requests, subject to room availability.
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3.2
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Upon receipt of the approved applications:
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3.2.1
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Room Swapping
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Residents will be informed to complete the necessary procedures at SRO within 3 working days.
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If residents fail to respond within these 3 working days, the applications will be cancelled automatically without prior notice.
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3.2.2
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Room Change
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Residents will be informed to collect keycard of the new room and to complete the room change within 3 working days.
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If residents fail to complete the check-out procedures within these 3 working days, a penalty of late check-out (HK$200/day/person + room charges/day/person) will be levied.
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