Regulations Governing Student Residence

1.       Preamble

1.1       Student Residence (SR) is an integral part of the University and hence the Code of Student Conduct and Disciplinary Procedure formulated by the University apply to all student residents;

1.2       Regulations and rules in Student Residence are stipulated by Student Residence Office (SRO) for the health, safety, security and orderly operation for the best interest of hall community, subject to changes and review by the University as and when necessary and appropriate. The SRO has the authority to interpret the regulations and rules.

1.3.     These Regulations aim to support and strengthen the responsible and mature behavior of all residents in achieving the following objectives:           

1.3.1    To safeguard the safety of all residents and the security of all hall properties and premises;

1.3.2    To build and maintain a caring and harmonious relationship among all residents;

1.3.3    To create an enriching environment which facilitates learning and personal development;

1.3.4    To enhance the socialization and community living of all residents so as to build a strong sense of belonging to the halls and the University; and

1.3.5    To support and promote responsible citizenry and a healthy lifestyle.

1.4       Other than these Regulations, student residents and their visitors if any are bound by any additional Hall Rules stipulated by a particular Residence Master.

2.       Hall Application, Admission and Allocation

2.1       Application for a hall place should be made in the manner prescribed by the University. All information provided in the application must be true and accurate.

2.2.      Student Residence Office will conduct vetting on the applications at any time of the year. Applicants will be required to provide documentary proofs to verify the information submitted on the web. Submission of inaccurate information or failure to submit information during the vetting period will lead to immediate disqualification and removal from the hall, and their residence applications will not be accepted throughout their entire study period. All fees paid will not be refunded. Serious cases will be subject to further disciplinary actions, which may affect the opportunities for award, scholarship, exchange or internship.

2.3       Upon acceptance of an offer of a hall place, residents are required to pay a non-refundable & non-transferrable Hall Confirmation Fee, which will be used to offset against the student residence fee for the same semester. The remaining fees will be payable after confirmation of such acceptance.

2.4       The period of stay is non-extendable. Residents are required to vacate their rooms immediately upon the expiry of the assigned period. Residents will also be required to vacate their rooms upon suspension, termination, leave of absence, study interruption, withdrawal, change of funding source and completion of their studies, visa expired, exchange programmes or any cases that result in inactive / part-time student status. Extension of stay may be granted at the university's discretion on a case by case basis.

2.5       Residents are not allowed to change rooms unless this is specifically requested and approved.

2.6       Residents should occupy the bed/provision in the room in SRO official record. Each bedroom & suite is designated for students of the SAME gender.  Occupancy exceeding the designated number of residents in a bedroom (Single/Double/Triple) is strictly prohibited; be alerted any unoccupied bed(s)/room(s) shall be assigned to new resident(s) who may arrive throughout the residential period, residents must not occupy or allow other persons to occupy or share any part or parts of the assigned rooms.

3.       Living in the Hall

3.1       Safety and Security, Health:

3.1.1    Residents must comply with the rules concerning safety and security and refrain from behavior that may pose a safety or health hazard to others.

3.1.2    Residents are responsible for safekeeping their personal valuable items at all times in SR compound. The University or hall management shall not be responsible for any loss of or damage to any articles or things brought into the hall by the residents.

3.1.3    Permit the authorized University staff (including outsourced ones) to use resident’s data for official purposes and enter the room for legitimate reasons with or without prior notice and whenever necessary for upholding hall safety and security, cleaning/repair works, enforcing Regulations and Rules, as well as for the orderly operation of the Student Residence;

3.1.4    Only simple cooking is allowed in the pantry on each floor. For safety reasons, any type of ignition giving rise to a naked flame is prohibited within the hall area.

3.1.5    Additional equipment or objects brought into the hall by residents or their visitors will be subject to scrutiny by the hall management.  The hall management reserves the right to remove any of these items that may pose a safety, health or environmental hazard to the other residents.

3.1.6    Pets of any form are prohibited in hall for hygiene and community health.

3.1.7    All accidents and irregularities should be reported to the hall management immediately.

3.2       Consideration for Others:

3.2.1    Residents should be considerate towards other residents and must refrain from conduct that may cause disturbance or inconvenience to other residents. The period between 11 pm to 7 am is regarded as quiet hours of the Student Residence. During revision and examination weeks, quiet hours may be extended as needed.

3.2.2    Residents should strive for harmony among diversities irrespective of background, religion, gender, nationality or political preference among hall-mates under the same roof. In this regard, posting of publicity materials or organizing activities whatsoever in the Student Residence or on hall premises should seek prior approval of SRO or RM respectively, including prior consent of hall-mate(s) if any out of respect to one’s privacy and right to be free-of-intrusion.

3.3       Visitors (No-visitor Policy is upheld until further notice)(Detailed flow refers to Hall Visit)

3.3.1    Residents may invite individual visitors to the hall they reside in. The visiting hours are from 8 am to 11 pm, but visitors are not allowed to stay in SR/hall overnight. Residents have to accompany visitors at all times and be responsible for their behavior in the hall. Prior written approval must be obtained from the hall management if residents intend to arrange a visit from an external organization or the media.

3.3.2    Residents or visitors are not allowed to enter a student room without the prior consent of the room occupant in the case of a single room, and of both occupants in the case of a shared room or flat.

3.3.3    Residents or visitors of the opposite gender are not allowed to use the shared washroom between rooms to avoid inconvenience and disturbance to occupants of the adjacent room.

3.3.4    CityU Student / Staff card holder and CityU Alumni card holder (QR code) can access and get passage via Student Residence (excluding hall premises) from 7 am to 11 pm.

3.4       Smoke-free Environment:

The University is a smoke-free campus. Smoking on campus is an offence in law and smoking of whatever form is strictly forbidden in any part of the student residence. Given its greater hazard to the hall community, waterpipe smoking will be subject to severer penalty than tobacco and vape.    

3.5       Gambling:

Gambling and betting in any form is not allowed in the hall.

3.6       Cleanliness:

Residents should keep all parts of the hall, including their own rooms, clean and tidy.

3.7       Hall Properties:

Residents should keep all hall facilities, furniture and equipment in good order. No furniture or equipment may be removed without prior approval from the hall management. Residents must not interfere or tamper with existing fittings or fixtures of the hall, including the wiring smart-meters of air-conditioners and washing machines. Residents will be subject to criminal prosecution and/or disciplinary hearing, and required to compensate the University for any loss or damage caused to hall property as a result of the deliberate acts or negligence of the residents or their visitors.

4.       Disciplinary Action

For any suspected case for violation of aforementioned Regulations and/or Hall Rules, the RM as the Authorized Officer entrusted by the University is empowered to exercise his/her due judgement on interpretation of the Rules (including situations outside the scope of the Rules as a reasonable man) to levy due penalties for the orderly operation of the hall with full consideration and justifications to the composite factors, including circumstantial evidence and findings, totality and gravity of the misconduct, nature and occurrence(s) of offence as well as the student's attitude.