Alumni Civility Hall (Hall 3)

Hall Rules of Alumni Civility Hall (Hall 3)

To ensure a safe and comfortable environment for all residents, we invite your cooperation in observing the "Regulations Governing Student Residence" and the "Code of Student Conduct and Disciplinary Procedure" of City University of Hong Kong.

Specific Rules

1.   General Conduct

1.1  Smoking and drug abuse (whatever form) is strictly prohibited in the Hall.

1.2  Drinking leading to misbehaviour or disturbance to others is forbidden.

1.3  Please keep all areas of the Hall clean and tidy at all times. Users should take good care of the Hall properties and facilities. Users would be responsible for any damages caused, including but not limited to monetary compensations and/or, subject to disciplinary actions.

1.4  Visitors are allowed to enter the Hall between 8:00am and 11:00pm. Please register and deregister at the G/F security counter. Visitors are not allowed to enter or remain within the Hall areas after visiting hours. Overstay is a serious violation at this Hall. Disciplinary action will be taken against the resident host, the overstay visitor and the occupant who let the overstay visitor access the hall, and/or stay in their rooms or any hall areas.

1.5  Lending, borrowing or misusing other resident’s student identity card and/or other document(s) to gain access to the Hall is prohibited.

1.6  Making excessive noise or disturbing residents is prohibited, including but not limited to quiet hours (from 11:00pm to 7:00am) and/or exam period.

1.7  Theft is a serious criminal offence. Stealing any property, including but not limited to any food and/or drinks in the refrigerators, any personal items, or any property in the Hall, is prohibited. Violation of this rule will lead to disciplinary action and/or involvement of relevant law enforcement agencies, if necessary.

1.8  Residents should respect each other. Individual or group prank/behavior that leads to actual or potential harassment or injury, or damage to hall property or personal possessions, is not permitted. Individual or group prank/behavior that leads to abnormal or unnecessary cleaning of the Halls is not permitted. Resident(s) will be held accountable for and assessed costs for damages in participating in any act of misuse of, or violence toward Hall property, or violence toward another individual, and may be subject to disciplinary action.

2.   Regulations on Hall Activities and Promotion

2.1   Activities only approved by the HMT will be termed as Official Hall Activities (OHA) and be organised by organisers approved by the HMT and/or the RM. The OHA are funded by the hall budget, insurance coverage under the university, and use of whatever hall resources under the RM and or HMT.

2.2   All OHA must be proposed by submitting a written proposal, be discussed by HMT prior to carrying out the activities.

2.3   Approval from the RM/HMT is required before organising any activities or issuing any publications in in the name of the hall, failing which both the organisers and participants may be subjected to hall disciplinary actions.

2.4   All other activities other than OHA are non-official and residents' private activities. Such activities are forbidden from using Hall name or Donor's name for the purpose of recruitment or promotion. Any violation in this regard may be subjected to hall disciplinary actions. The organisers and the participants of such activities have to bear their own responsibilities including but not limited to no financial subsidies from the hall budget, no hall resources, personal safety without university insurance coverage, no hall returning points, etc.

2.5   Publications/promotions about OHA will be posted on the hall official social media platform only (i.e Instagram) with prior approval from RM and/or HMT. The QR code for the hall official Instagram is given below:

2.6   All other social media accounts except provided in clause 2.5 are unofficial hall social media accounts and prohibited from using the hall/donor's name. The hall will not bear any consequences for any inappropriate usage of the unofficial social media accounts. The administrators of the unofficial social media accounts may have to bear their own responsibilities/risks in case of copyright issues, legal consequences and/or disciplinary actions.

2.7   Any use of the hall/donor's name for any purposes required the prior approval from the RM or HMT. Violations will be subjected to hall disciplinary actions. Hall disciplinary panel may investigate such unauthorised activities using the hall/donor's name by inviting students for investigations.

2.8   Any potential violations, including photos and messages (using hall/donor's name) posted on non-official private social media accounts for the purpose of promoting/ encouraging/ organising unofficial activities, may be subjected to hall disciplinary actions. Hall disciplinary panel may investigate such unauthorised action by inviting students identified/involved in the photos for investigations.

2.9   All hall/SRO promotions including posters and announcements must bear either RM or SRO stamp. All other postings without RM/SRO stamps will be considered unauthorised and removed from the hall immediately without notice.