Students should follow the guidelines and manuals as specified by the Chow Yei Ching School of Graduate Studies, and/or the student's own College or Department when preparing their theses.
Students are required to submit an electronic format of their theses as text-embedded searchable Adobe PDF (portable document format) files. The PDF files will be used for Web display and provide the potential for full text indexing. This format has been chosen because of its wide acceptance worldwide, its ease of creation and use, and its 'portability' or compatibility with many different computer platforms, such as Windows, Macintosh and Unix.
The PDF should be a searchable one, i.e. text embedded in the PDF. This will happen automatically if you use Acrobat to create the PDF files from common word processing software such as MS Word. However, this will not happen if you scan a printed copy, store it in TIFF or other image format, and then convert it into PDF, unless you specify 'output text' in the output option. As well as the normal PDF file, the following multi-media files embedded in the PDF are also acceptable.
| Images |
GIF (.gif) JPEG (.jpeg) PDF (.pdf) use Type 1 PostScript fonts |
| Video |
Apple QuickTime (.mov) Microsoft Audio Video Interfleaved (.avi) MPEG (.mpg) |
| Audio |
AIF (.aif) MIDI (.midi) MP3 SND Wav (.wav) |
If embedding in the PDF is not possible, links from within the PDF to these outside objects can be done (then you must make sure that the PDF files and outside objects are submitted together in the same folder).
It is the responsibility of the student to ensure that an acceptable soft copy format of his/her thesis is submitted. The Library and the Computing Services Centre provide utilities for file conversion and PDF creation. To check with the Library, please send your enquiries to lbsystem@cityu.edu.hk.
Please submit the full text of the thesis including title page, table of contents, abstract, body of the thesis and bibliography in a file. (If the file is very large and splitting is necessary, it should be done along chapter divisions, or groups of chapters, using the numbering filename1.pdf, filename2.pdf, filename3.pdf, etc.)
Please name the file in the following format:
Last Name + First Name + Date of submission
e.g. a student named Chris Wong and submitted the file on 11 June 2017, the file name will be: wongchris20170611.pdf.
Students may wish to use newer technologies, such as digital multimedia, hyper linking, etc. for their theses. In these cases, students must check early in their thesis production, on the viability of software involved vis-à-vis, library preservation, and incorporation of such theses in the Library online database. Problems are not expected but please send your enquiries to lbsystem@cityu.edu.hk for clarifications.
