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Guidelines for Electronic Theses:

How to Create an Electronic Thesis Suitable for Submission?

Policy on Electronic Theses | Format of Electronic Theses
How to Create an Electronic Thesis Suitable for Submission | How to Submit an Electronic Thesis

This document presents a step by step guide to create PDF files for theses. Students can follow these steps to convert their individual thesis word-processed files into PDF files.

Software Requirement:

Micosoft Word 2013 or latest version.

Important Note:

To comply with the Data Privacy Ordinance and the Intellectual Property Policy of the University, each thesis' PDF file must include the student's name to recognize the student as the owner of the copyright of the material. However, the student's ID number must NOT be included in any part of the thesis' PDF file.

Before creating documents in PDF format, you should have source files as described in the section of Format of Electronic Theses. Then you may convert each file into PDF format using the following procedures.

Procedure of Creating Documents to PDF Files (using Microsoft Word 2016 in Windows 10)

  1. Access to a PC with Microsoft Word 2016 installed; for example, workstations in LIB Oval or Information Space.
  2. Click on "Work Desk" Icon on the desktop, select the item "Microsoft Office 2016 Professional Plus - Word". This will startup the Microsoft Word 2016 in the PC.
  3. From the File menu, choose "Open" and select your document.
  4. From the File menu, choose "Info", enter the title of the thesis into the Title field and your name into the Author field. This will allow readers of your electronic thesis to know that you are the author of the thesis.
  5. From the File menu, choose "Save as type" and select "PDF".
  6. Enter the filename according to the naming convention under the section in Format of Electronic Theses.
  7. Click "Save".
  8. Review your pdf file(s) by using Acrobat Reader.

CityU Theses Online