The Senate meeting in December 2003 resolved that research degree and professional doctorate students commencing their studies on or after 1 September 2003 will be required to submit an electronic version of their theses as part of graduation requirement. These electronic theses will be stored in the CityU Theses Online (CityUTO) database maintained and made available to the University community by the Library. In line with the Senate's resolution, the Library would like to extend the practice of keeping electronic version to cover taught postgraduate dissertations as well. Thus starting from June 2004, we will only accept electronic or "soft" copies of dissertations from those departments that wish to pass selected copies of taught postgraduate dissertations to the Library.
As the soft copy of the selected dissertations will be stored in CityUTO, together with theses from research postgraduate students, detailed specifications regarding the format of electronic dissertations are provided and kept up-to-date by the Library. Thus we are providing these guidelines to help students and/or departments to prepare their files in the format ready for CityUTO storage and retrieval.
While the copyright ownership of the dissertations remains with the students, in accordance with the University's Intellectual Property Policy, the University will, however, have a royalty-free and non-exclusive perpetual licence to use such materials for normal University educational and operational purposes. The abstract, table of contents and full text of the dissertation will be made accessible to the University community via CityUTO with appropriate authentication to ascertain the identity of individual users.
It is important to note that only those selected taught postgraduate dissertations that departments wish to pass to the Library will be made available to the University community. Individual direct submissions to the Library from students will not be accepted.
